Preannouncement: Eurostars 3 Call 12

Declaration that the organisation does not have the status of an undertaking in difficulty. This is a requirement for all applications from non-public companies and organisations.

Download the declaration here [PDF]

All non-public organisations must, by using this form, declare that they have the necessary financial capacity to participate in the project applied for, and that there are no legal circumstances that disqualify them

Download the declaration here [PDF]

Declaration that the small or medium-sized enterprise (SME) meets the criteria for an SME. This is a requirement for all applications from an SME.

Download the declaration here [PDF]

As an alternative to the investment rates under the State aid rules, Danish SMEs may choose to be funded under the European Commission’s de minimis Regulation. If this is applied, the maximum investment for the SME over a three-year period is €300,000. Salary is calculated on the basis of a fixed hourly rate of DKK 750 (approx. €100) per hour. This form is a requirement for applicants who wish to apply under the de minimis rules. Note: special rules apply to companies within primary production of agri- and aquaculture products.

Download the declaration here [PDF]

Applications are assessed in several stages, both nationally and internationally.

Typically, it works like this:

• First, it is checked whether the application meets the formal requirements
• Then the project is assessed by subject-matter experts
• The countries’ funders coordinate and agree which projects should be prioritised
• Finally, a decision is made on which projects receive funding

The exact process depends on the programme, so it is important to check the specific funding opportunity. Funding opportunities can be either one- or two-stage.

How your application is assessed depends on the funding opportunity. That is why you should always read the criteria for the funding opportunity in the call before you apply.

You will receive an answer to your application once the final assessment has been completed. The result is typically announced by the international programme, after which Innovation Fund Denmark contacts the Danish participants if the project proceeds to a grant.

When you receive an answer depends on the specific funding opportunity and is stated in the call.

If the project is awarded a grant, the Danish participants are typically asked within approximately four weeks to upload additional material in e-grant:

• Acceptance of the grant terms
• Budget for your organisation
• Timeline (Gantt chart)
• Signed consortium agreement

Remember to ensure that the relevant people have access to the case in e-grant.

As a general rule, for international projects you should wait to start activities until a consortium agreement has been signed by all parties and submitted to Innovation Fund Denmark. In some cases, permission may be granted to start earlier.

The consortium agreement describes how you collaborate in the project, e.g.:

• How knowledge and results may be used
• How results are distributed between the parties
• Who gets access to the results
• Rules for publications and data
• What happens if partners join or leave the project

It can take time to get the agreement in place, so it is a good idea to start negotiations early.

There is no mandatory template for the Gantt chart, but the chart must meet the requirements described in the guidance. This is a requirement for all funded projects.

Download guidance for GANTT [PDF]

The money is not paid out in one lump sum, but continuously as the project progresses.

Typically, it works like this:

• You receive a payout approximately every 6 months
• You must document your expenses to receive the payout
• At the same time, you must submit the necessary reports

Small and medium-sized enterprises can receive payouts more frequently if they wish.

If the requirements are not met, payouts may be stopped or required to be repaid.

If you receive an investment, you must continuously keep track of the project’s finances and progress.

This typically means that you must:

• Submit accounts when you request a payout
• Report on how the project is progressing
• Have the accounts audited annually

You must comply with requirements from both Innovation Fund Denmark and the international programme. If reporting is not in order, it may affect your payouts.

When the project ends, you must conclude both the professional and financial work.

This typically means that you must:

• Submit a final report on the project’s results
• Submit the final accounts
• Have the accounts audited

After the project, Innovation Fund Denmark may still request information about results and impacts.